ANR Environmental Health & Safety
University of California
ANR Environmental Health & Safety

Required Workplace Postings

Workplace Postings and Notices

In California, all employers must meet specified workplace posting requirements. The California Department of Industrial Relations, other State and Federal agencies, and the University of California have notices that employers are obligated to post in a 'conspicuous' place where employees readily have access to see/read them.

Workplace postings/notices are usually available at no cost from the requiring agency and can be downloaded online in a variety of languages. UC ANR EH&S will not be supplying ANR locations with an all-in-one CA Labor Law Poster this calendar year.

The guidance below will help ANR locations in meeting their posting requirements.

How to Access the Documents Required:

ANR locations can choose from one of the following options:

- Purchase an all-in-one Labor Law Poster from the California Chamber of Commerce or your local Chamber.

- Print/download free PDF versions of the required documents using the 'Links to Required Postings' chart provided below.

- What to fill-in: click here for what information needs to be handwritten 

How to Meet the Posting Requirements:

Generally, postings must be displayed in a 'conspicuous' place where they are easily visible to the intended audience. Traditionally, an employee notice area such as a bulletin board or mail-room/break-room wall has been considered an appropriate posting area.

*Note: The CA Dept. of Industrial Relations, in response to frequently asked questions, has stated: it is legal to put postings in a binder if you don't have room to post materials, under special circumstances. If employers put postings in a binder, they must tell employees where the binder is located, have the binder available for employees, ensure employees have easy access to postings and don't have to walk a long distance or ask to see the material. If using a binder, ANR EH&S recommends locating the binder near other Safety binders/documents such as your location's Injury & Illness Prevention Program (IIPP) and Emergency Action and Fire Prevention Plan (EAFPP).
If posting on a wall or bulletin board, each employer shall take steps to insure that such notices are not altered, defaced or covered by other material.

Links to Required Postings:
(use slide bar at bottom of chart to see 'description' column on right)

Required Notices
(* blanks to fill-in)

Links to Document

Document Title & Number/Date

Description/Comment

* CAL/OSHA Access to Medical and Exposure Records — California

Document(s) to download:
http://www.dir.ca.gov/dosh/dosh_publications/Access_En.pdfPDF

Access to Medical and Exposure Records — S-11 (1/2015)

* Blank(s) to fill in.
Describes how employees can access records

CAL/OSHA Notice of Safety and Health in the Workplace — California

Document(s) to download: http://www.dir.ca.gov/dosh/dosh_publications/shpstreng012000.pdfPDF (English)

http://www.dir.ca.gov/dosh/dosh_publications/Spanish/shpstrspanish012000.pdfPDF (Spanish)

Safety and Health Protection on the Job — (October 2017) (English and Spanish)

Notice includes Hazardous Substances notice required under CA Labor Code 6328

*Emergency Phone Numbers List — California

Document(s) to download:
http://www.dir.ca.gov/dosh/dosh_publications/s500pstr.pdf

Emergency — S 500 (3/1990)

* Blank(s) to fill in.
Required under Title 8, Section 1512 (e), California Code of Regulations

Employee Polygraph Protection Act

Document(s) to download:
https://www.dol.gov/oasam/programs/osdbu/eppac.pdf

WH Publication 1462
(06/2003)

The US Dept of Labor requires the FMLA, EEO, and EPPA posters to be placed where they can be seen by applicants for employment.

Employment Verification (Sample E-Verify notices)

Document(s) to download:
https://www.uscis.gov/sites/default/files/files/nativedocuments/PrtcpPstr-SWA-ENG-NoPhotoTool-v8.pdf

(Participation - English)

http://www.uscis.gov/USCIS/E-Verify/EverifyPosterSpanish1.pdf
(Participation - Spanish)

http://www.uscis.gov/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Right_to_Work_Poster_English.pdf

(Right to Work - English)

http://www.uscis.gov/USCIS/Verification/E-Verify/E-Verify_Native_Documents/Right_to_Work_Poster_Spanish.pdf
(Right to Work - Spanish)

USCIS E-Verify Participation and Right to Work notices (12/2010)

Versions of each poster without the “Sample” tagline are available via each location’s E-Verify Program Administrator.

Fair Employment & Housing Act — California

Document(s) to download:
http://www.dfeh.ca.gov/wp-content/uploads/sites/32/2017/06/DFEH_WorkPlaceDiscriminationHarassmentPoster.pdf 
(English)
https://www.dfeh.ca.gov/wp-content/uploads/sites/32/2018/09/DFEH_DiscriminationIsAgainstTheLaw_SP.pdf (Spanish)

California Law Prohibits Workplace Discrimination and Harassment – DFEH E07P-ENG (5/2017 — English) and DFEH E07P-SP (5/2017 — Spanish)

 

*Family and Medical Leave — California

Document(s) to download:
http://www.dfeh.ca.gov/wp-content/uploads/sites/32/2017/06/CFRA_PregnancyLeave_English.pdf (English)
http://www.dfeh.ca.gov/wp-content/uploads/sites/32/2017/06/CFRA_PregnancyLeave_Spanish.pdf (Spanish) 

Family Care and Medical Leave (CFRA Leave) and Pregnancy Disability Leave — DFEH-100-21 — English (5/2017) and DFEH-100-21S – Spanish (5/2017)

 * Blank(s) to fill in.
Describes leave rights and employer obligations

Family and Medical Leave — Federal

Document(s) to download:
http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf (English)
https://www.dol.gov/whd/regs/compliance/posters/fmlasp.pdf (Spanish)

Employee Rights under the Family and Medical Leave Act — WH Publication 1420a (4/2016 — English)

 The US Dept of Labor requires the FMLA, EEO, and EPPA posters to be placed where they can be seen by applicants for employment.

Minimum Wage Notice — California

Document(s) to download:
http://www.dir.ca.gov/Iwc/MW-2017.pdf

California Minimum Wage (effective July 1, 2017)

 

Minimum Wage Notice — Federal

Document(s) to download:
https://www.dol.gov/whd/regs/compliance/posters/minwage.pdf

Federal Minimum Wage — WH Publication 1088 (July 2016)

 

Paid Sick Leave

Document(s) to download:
https://www.dir.ca.gov/DLSE/Publications/Paid_Sick_Days_Poster_Template_(11_2014).pdf

Assembly Bill 1522

Provides info about paid sick leave entitlement and usage

*Pay Day Notice — California

Document(s) to download:
http://www.dir.ca.gov/dlse/PaydayNotice.pdf

Payday Notice — DLSE 8 (6/2002)

 * Blank(s) to fill in.

Pregnancy Rights & Obligations — California

Document(s) to download:
http://www.dfeh.ca.gov/wp-content/uploads/sites/32/2017/06/RightsObligationsPregnantEe_ENG.pdf  (English)
http://www.dfeh.ca.gov/wp-content/uploads/sites/32/2017/06/RightsObligationsPregnantEe_SP.pdf  (Spanish)

Your Rights and Obligations as a Pregnant Employee — DFEH-E09P-ENG – English (6/2017) and DFEH-E09P-SP— Spanish (6/2017)

 

Rights of Victims of Domestic Violence, Sexual Assault and Stalking — UC Poster

Document(s) to download: http://ucnet.universityofcalifornia.edu/tools-and-services/administrators/docs/domestic-violence-notice.pdf

Notice to Victims of Domestic Violence, Sexual Assault and Stalking, 11/2017
UC Poster

In accordance with AB 2337, employers will provide this notice to all new employees, as well as current employees upon request.

Smoke and Tobacco Free UC

Document(s) to download:
https://ucanr.edu/sites/tobaccofree/files/178152.pdf

Beginning 01/2014 all UC locations prohibit smoke and tobacco

 

Time Off to Vote — California

Document(s) to download:
http://elections.cdn.sos.ca.gov/pdfs/tov-english.pdf (English)
http://elections.cdn.sos.ca.gov/pdfs/tovsp.pdf (Spanish)

Time Off to Vote — CA Elections Code Section 14001

CA Elections Code Section 14001 requires that the notice must be posted at least 10 days before each statewide election

(Title VII) Nondiscrimination Age Discrimination in Employment Act, Americans with Disabilities Act, and Affirmative Action in Employment – Federal

Document(s) to download:
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf  (English)
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf (Supplement)
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeosp.pdf  (Spanish)

https://www.dol.gov/ofccp/pdf/pay-transp_formattedESQA508c.pdf

Equal Employment Opportunity is the Law — EEOC-P/E-1 (Revised 11/2009)
Equal Employment Opportunity is the Law —Supplement (Revised 9/2015)

OFCCP’s Pay Transparency Nondiscrimination Provision (EO 13665). (12/2016)

 The US Dept of Labor requires the FMLA, EEO, and EPPA posters to be placed where they can be seen by applicants for employment.

Transgender Rights in the Workplace

Document(s) to download:
https://www.dfeh.ca.gov/wp-content/uploads/sites/32/2017/11/DFEH_E04P-ENG-2017Nov.pdf (English)
https://www.dfeh.ca.gov/wp-content/uploads/sites/32/2017/11/DFEH_E04P-SP-2017Nov.pdf (Spanish)

Transgender Rights in the Workplace — (November 2017) (English and Spanish)

 

Unemployment Insurance, Disability Insurance, and Paid Family Leave Notice — California

Document(s) to download:
http://www.edd.ca.gov/pdf_pub_ctr/de1857a.pdf (English)
http://www.edd.ca.gov/pdf_pub_ctr/de1857as.pdf (Spanish)

Notice to Employees — DE 1857A — (11/2013)

 

Uniformed Services Employment and Reemployment Rights Act (USERRA) Notice — Federal

Document(s) to download:
http://www.dol.gov/vets/programs/userra/USERRA_Private.pdf

Your Rights Under USERRA — (04/2017)

United States Code, Chapter 43, Part III, Title 38

Walsh-Healey Act (The Service Contract Act and Public Contracts Act) — Federal

Document(s) to download:
http://www.dol.gov/whd/regs/compliance/posters/govc.pdf

Notice to Employees Working on Government Contracts — WH Publication 1313 (April 2009)

Post while performing government contract work subject to the Service Contract Act or Public Contracts Act

Whistleblowing — California

Document(s) to download:
http://www.dir.ca.gov/dlse/WhistleblowersNotice.pdf
http://www.ucop.edu/uc-whistleblower/_files/csa-poster.pdf
https://ucanr.edu/sites/Whistleblower/files/291745.pdf

Whistleblowers Are Protected — Labor Code Section 1102.8(a)

Locations may utilize a tailored version with local contact information listed

*Workers’ Compensation — California

Document(s) to download:
http://www.dir.ca.gov/dwc/NoticePoster.pdf

Notice to Employees - Injuries Caused By Work – DWC 7 (1/2016)

 * Blank(s) to fill in.

And Justice for All – USDA

Document(s) to download:
https://www.fns.usda.gov/cr/and-justice-all-posters-guidance-and-translations

AD-475A
AD-475B

County CE offices are required to post. Green version is the most commonly used (WIC programs). Blue version is for nutrition programs conducting SNAP-Ed (CalFresh). The room where the public meets for CE programs needs to have the poster displayed. Contact UC ANR Affirmative Action office for more detail
(530) 750-1286

CAL/OSHA - Summary of Occupational Injuries and Illnesses — California

The UC Office of General Counsel determined that UC campuses and other locations (including ANR) are exempt from this record keeping and posting requirement. Our partners in the Workers Compensation programs at the campuses will continue to track key injury and illness metrics in order to monitor trends, but will no longer be preparing or posting the OSHA 300A log.

CAL/OSHA Form 300 - Log of Work-Related Injuries and Illnesses — Appendix A (7/2007)

N/A
If an employee, regulatory agency, or other party asks about the OSHA 300A log, please contact EH&S.

 

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